Standard memorandum template – Memo is a powerful tool which allows you to create an anonymous, standalone document. Memos have all the same properties as letters but are much smaller. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
Business messages are usually informational. They should be written with a clear opening that explains the message’s main point and purpose. Front-loading is a term used to describe this. The middle paragraphs or sentences, give more concrete details, developing the message, and finally, the close winds the message down, ends on a note of goodwill and requests any follow-up.
The introduction, body, and conclusion are listed below the headings. The introduction will explain the purpose of the memo and the focus of the attention. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will state what needs to be done, by whom and when.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be fairly short, such as the invitation to the company picnic. They could also take up approximately a full screen of type. Any longer text should be attached as an attachment. The reader’s attention span is very limited and he/she is often busy. Use plain English and simple words, and keep the tone fairly conversational, using the active voice. Be sure, too, to avoid using any type of Instant Messaging abbreviations. Also, as with any written document, don’t forget to edit and proofread your work.
After completing the memo, review it for accuracy, brevity and clarity. It is worth reading and examining how it sounds. Make sure to verify details like the date and the address. These are important for ensuring that the message is delivered to the correct target audience and quickly. Additionally, it makes document control easier. Do not overlook the importance of correct spelling and grammar.