Funds flow memorandum template – A business memo is an official business letter that is sent to employees by a company. The memo serves two purposes: to notify the recipients of important information or instructions and to keep them informed about the latest company news. This is a great way for employees to be updated on the latest business news and to inform them of any changes. A business memo is typically written by the head or CEO of a company. However, it can also be sent to all employees by the CEO. This is a great way for employees to be updated on the business and any changes.
A memorandum generally consists of three parts. These being: Introduction, Body and Conclusion. Many office memos are available in both a pre-approved and standard format. A standard format includes the following headings: To, From Date, Subject, and Reference. The memo may be addressed to an individual or a group of individuals. They are often addressed by their position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
Below the headings are the introduction, body and conclusion. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will provide details of the subject such as what is the issue, what are the implications and other considerations including options. The conclusion will outline what should be done and by whom.
Memos can be used to respond to questions, explain a new procedure or announce major news. They can be very short, like the invitation to the company picnic. Or they could take up about a screen full of type. Any longer text should be attached as an attachment. The reader’s attention span is very limited and he/she is often busy. Use plain English and simple words, and keep the tone fairly conversational, using the active voice. Avoid using instant messaging abbreviations. Also, as with any written document, don’t forget to edit and proofread your work.
A well-written memo doesn’t have to be complicated; it serves its purpose by being kept simple and to the point. Interestingly enough, the memo concept has its hidden benefits such as those of keeping the writer off the phone and preventing him or her from getting off the point of the intended message. This strategy saves time and allows everyone to be more productive.