Executive decision memorandum template – Memo is a powerful tool which allows you to create an anonymous, standalone document. Memos have all the same properties as letters but are much smaller. You can use it to draft and save any kind of business correspondence, including email messages, letters, reports, proposals, and more. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum is generally made up of three parts. These being: Introduction, Body and Conclusion. Many office memos are available in both a pre-approved and standard format. A standard format includes the following headings: To, From Date, Subject, and Reference. A memo can be addressed to one person or to a group. They are usually addressed by position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
Below the headings are the introduction, body and conclusion. The introduction will explain the purpose of the memo and the focus of the attention. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will state what needs to be done, by whom and when.
The memo needs be brief, to the point and clear. One idea or issue should be included in each memo. It is better to have a meeting or discussion if there are many ideas or issues that need to be communicated. It is important to keep in mind the target audience. Key questions such as why the memo is being written, what needs to be conveyed and what is the expected outcome must be constantly kept in mind. This must be done before writing the memo, while it is being written and after it is completed. Use sparse words. Use simple language. Use active voice. Use active verbs. The reader wants to understand the content and then move on to the next step. Make sure you use the correct titles, such as Mrs., Mr., or Ms.
A well-written memo doesn’t have to be complicated; it serves its purpose by being kept simple and to the point. Interestingly enough, the memo concept has its hidden benefits such as those of keeping the writer off the phone and preventing him or her from getting off the point of the intended message. This time-saving strategy allows for more productivity time for everyone.