Army memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. A memo contains all the properties of a letter but in a much more compact format. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo was designed to be simple to use and quick, making it ideal for busy professionals who need to quickly send or write a message.
A memorandum generally consists of three parts. These being: Introduction, Body and Conclusion. Many office memos come in a standard and pre-approved format. The headings in a standard format are: To, From, Date, Subject and Reference. A memo can be addressed to one person or to a group. They are often addressed by their position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
Below the headings are the introduction, body and conclusion. The introduction will explain the purpose of the memo and the focus of the attention. The body will provide details of the subject such as what is the issue, what are the implications and other considerations including options. The conclusion will outline what should be done and by whom.
Your memo should be concise, clear and to-the-point. The general rule is one idea or issue per memo. It is better to have a meeting or discussion if there are many ideas or issues that need to be communicated. It is important to keep in mind the target audience. Key questions such as why the memo is being written, what needs to be conveyed and what is the expected outcome must be constantly kept in mind. This must be done before writing the memo, while it is being written and after it is completed. Be economical with words. Use simple language. Use active voice. Use active verbs. The reader wants to read the document and move on to what needs to be done. Use the correct titles before the name such as Mr., Mrs., Ms., and so on.
Review the memo for clarity, conciseness, and accuracy after you have completed it. It is worth reading and examining how it sounds. Check details such as date and address. These details are crucial for ensuring the message is sent to the right target audience quickly and accurately. It makes document control much easier. Do not overlook the importance of correct spelling and grammar.