Will memorandum templatee – Memo is a powerful tool that allows you to create a private, free-standing document. Memos have all the same properties as letters but are much smaller. You can use it to draft and save any kind of business correspondence, including email messages, letters, reports, proposals, and more. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum generally consists of three parts. These being: Introduction, Body and Conclusion. Many office memos are available in both a pre-approved and standard format. The headings in a standard format are: To, From, Date, Subject and Reference. The memo may be addressed to an individual or a group of individuals. They are usually addressed by position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
The introduction, body, and conclusion are listed below the headings. The introduction will explain the purpose of the memo and the focus of the attention. The body will provide details of the subject such as what is the issue, what are the implications and other considerations including options. The conclusion will state what needs to be done, by whom and when.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be fairly short, such as the invitation to the company picnic. Or they could take up about a screen full of type. Anything longer should be sent as an attachment, since the reader’s on-screen attention is fairly limited, and typically, he or she is usually busy. Keep the tone conversational and use simple words. Avoid using instant messaging abbreviations. As with any other written document, you should proofread and edit your work.
A well-written memo does not have to be complex. It serves its purpose by being simple and straight to the point. Interestingly enough, the memo concept has its hidden benefits such as those of keeping the writer off the phone and preventing him or her from getting off the point of the intended message. This time-saving strategy allows for more productivity time for everyone.