University memorandum of understanding template – Memo is a powerful tool that allows you to create a private, free-standing document. A memo contains all the properties of a letter but in a much more compact format. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo was designed to be simple to use and quick, making it ideal for busy professionals who need to quickly send or write a message.
A memorandum is generally made up of three parts. These are: Introduction, Body, and Conclusion. Many office memos are available in both a pre-approved and standard format. A standard format includes the following headings: To, From Date, Subject, and Reference. A memo can be addressed to one person or to a group. They are usually addressed by position or designation. If addressed to an individual, it is a common practice to include a title and name.
Below the headings are the introduction, body and conclusion. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will outline what should be done and by whom.
Your memo should be concise, clear and to-the-point. The general rule is one idea or issue per memo. It is better to have a meeting or discussion if there are many ideas or issues that need to be communicated. The target audience must be kept in sight. Key questions such as why the memo is being written, what needs to be conveyed and what is the expected outcome must be constantly kept in mind. These questions must be answered before, during, and after the memo is written. Be economical with words. Use simple language. Use active voice. Use active verbs. The reader wants to understand the content and then move on to the next step. Use the correct titles before the name such as Mr., Mrs., Ms., and so on.
A well-written memo doesn’t have to be complicated; it serves its purpose by being kept simple and to the point. Interestingly enough, the memo concept has its hidden benefits such as those of keeping the writer off the phone and preventing him or her from getting off the point of the intended message. This strategy saves time and allows everyone to be more productive.