Memorandum of authorities and points template – Memo is a powerful tool that allows you to create a private, free-standing document. A memo contains all the properties of a letter but in a much more compact format. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
Most business messages are informational and written with a clear and direct opening explaining the main purpose and point of the messages. This is called front-loading. The middle paragraphs, or sentences, provide more specific details and develop the message. Finally, the close winds down the message and ends with a thank you note and a request for any follow-up.
The memorandum can also be used in business writing to answer routine questions. These memorandums are formatted with the direct question in the opening of the memo. That can be uncomfortable to those who prefer to beat around the bush in the opening and are unaccustomed to asking for anything directly up front. Be direct and don’t be shy. The request isn’t meant to be controversial or persuasive. It is expected that the reader will be open to it. The memo’s body provides context details and closes with a deadline for the request. If necessary, it asks for further follow-up.
Memos can be used to respond to questions, explain a new procedure or announce major news. They can be very short, like the invitation to the company picnic. They could also take up approximately a full screen of type. Anything longer should be sent as an attachment, since the reader’s on-screen attention is fairly limited, and typically, he or she is usually busy. Keep the tone conversational and use simple words. Avoid using instant messaging abbreviations. As with any other written document, you should proofread and edit your work.
A well-written memo does not have to be complex. It serves its purpose by being simple and straight to the point. The memo concept is interesting in that it has hidden benefits like keeping the writer on the phone and making sure that he or she doesn’t miss the main point. This strategy saves time and allows everyone to be more productive.