Interoffice memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. A memo contains all the properties of a letter but in a much more compact format. You can use it to draft and save any kind of business correspondence, including email messages, letters, reports, proposals, and more. Memo was designed to be simple to use and quick, making it ideal for busy professionals who need to quickly send or write a message.
A memorandum is generally made up of three parts. These being: Introduction, Body and Conclusion. Many office memos are available in both a pre-approved and standard format. A standard format includes the following headings: To, From Date, Subject, and Reference. A memo can be addressed to one person or to a group. They are usually addressed by position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
The introduction, body, and conclusion are listed below the headings. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will outline what should be done and by whom.
Memos can be used to respond to questions, explain a new procedure or announce major news. They can be very short, like the invitation to the company picnic. Or they could take up about a screen full of type. Anything longer should be sent as an attachment, since the reader’s on-screen attention is fairly limited, and typically, he or she is usually busy. Keep the tone conversational and use simple words. Avoid using instant messaging abbreviations. As with any other written document, you should proofread and edit your work.
A well-written memo does not have to be complex. It serves its purpose by being simple and straight to the point. The memo concept is interesting in that it has hidden benefits like keeping the writer on the phone and making sure that he or she doesn’t miss the main point. This strategy saves time and allows everyone to be more productive.