Internal legal memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. Memos have all the same properties as letters but are much smaller. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum generally consists of three parts. These being: Introduction, Body and Conclusion. Many office memos are available in both a pre-approved and standard format. The headings in a standard format are: To, From, Date, Subject and Reference. The memo may be addressed to an individual or a group of individuals. They are usually addressed by position or designation. If addressed to an individual, it is a common practice to include a title and name.
The introduction, body, and conclusion are listed below the headings. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will state what needs to be done, by whom and when.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be very short, like the invitation to the company picnic. They could also take up approximately a full screen of type. Any longer text should be attached as an attachment. The reader’s attention span is very limited and he/she is often busy. Use plain English and simple words, and keep the tone fairly conversational, using the active voice. Avoid using instant messaging abbreviations. As with any other written document, you should proofread and edit your work.
A well-written memo does not have to be complex. It serves its purpose by being simple and straight to the point. The memo concept is interesting in that it has hidden benefits like keeping the writer on the phone and making sure that he or she doesn’t miss the main point. This time-saving strategy allows for more productivity time for everyone.