Business sales memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. Memos have all the same properties as letters but are much smaller. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum is generally made up of three parts. These are: Introduction, Body, and Conclusion. Many office memos are available in both a pre-approved and standard format. The headings in a standard format are: To, From, Date, Subject and Reference. The memo may be addressed to an individual or a group of individuals. They are often addressed by their position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
In business writing, the memorandum is also used for routine requests. These are structured with the direct query somewhere in the memo’s opening. This can be awkward for those who like to talk about the opening but aren’t used to asking directly. Don’t be shy; be direct. Since this request is not meant to be terribly controversial or persuasive, the expectation is that reader will be receptive to the request. The body of the memo, then, develops some contextual details, and the close winds down, often giving an end date for the request to be met and asks for additional follow-up if necessary.
The memo needs be brief, to the point and clear. The general rule is one idea or issue per memo. If many ideas or issues need to be communicated, it would be better to call for a meeting or discussion. The target audience must be kept in sight. Key questions such as why the memo is being written, what needs to be conveyed and what is the expected outcome must be constantly kept in mind. This must be done before writing the memo, while it is being written and after it is completed. Use sparse words. Use simple language. Use active voice. Use active verbs. The reader wants to read the document and move on to what needs to be done. Make sure you use the correct titles, such as Mrs., Mr., or Ms.
A well-written memo doesn’t have to be complicated; it serves its purpose by being kept simple and to the point. Interestingly enough, the memo concept has its hidden benefits such as those of keeping the writer off the phone and preventing him or her from getting off the point of the intended message. This strategy saves time and allows everyone to be more productive.