Tongue and quill memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. Memos have all the same properties as letters but are much smaller. You can use it to draft and save any kind of business correspondence, including email messages, letters, reports, proposals, and more. Memo was designed to be simple to use and quick, making it ideal for busy professionals who need to quickly send or write a message.
Most business messages are informational and written with a clear and direct opening explaining the main purpose and point of the messages. This is called front-loading. The middle paragraphs or sentences, give more concrete details, developing the message, and finally, the close winds the message down, ends on a note of goodwill and requests any follow-up.
The memorandum can also be used in business writing to answer routine questions. These memorandums are formatted with the direct question in the opening of the memo. This can be awkward for those who like to talk about the opening but aren’t used to asking directly. Be direct and don’t be shy. The request isn’t meant to be controversial or persuasive. It is expected that the reader will be open to it. The body of the memo, then, develops some contextual details, and the close winds down, often giving an end date for the request to be met and asks for additional follow-up if necessary.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be very short, like the invitation to the company picnic. Or they could take up about a screen full of type. Any longer text should be attached as an attachment. The reader’s attention span is very limited and he/she is often busy. Use plain English and simple words, and keep the tone fairly conversational, using the active voice. Avoid using instant messaging abbreviations. As with any other written document, you should proofread and edit your work.
A well-written memo doesn’t have to be complicated; it serves its purpose by being kept simple and to the point. The memo concept is interesting in that it has hidden benefits like keeping the writer on the phone and making sure that he or she doesn’t miss the main point. This strategy saves time and allows everyone to be more productive.
Lists of Tongue And Quill Memorandum Template
