Technical memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. Memos have all the same properties as letters but are much smaller. You can use it to draft and save any kind of business correspondence, including email messages, letters, reports, proposals, and more. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum is generally made up of three parts. These are: Introduction, Body, and Conclusion. Many office memos come in a standard and pre-approved format. The headings in a standard format are: To, From, Date, Subject and Reference. A memo can be addressed to one person or to a group. They are often addressed by their position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
The introduction, body, and conclusion are listed below the headings. The introduction will explain the purpose of the memo and the focus of the attention. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will state what needs to be done, by whom and when.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be fairly short, such as the invitation to the company picnic. They could also take up approximately a full screen of type. Any longer text should be attached as an attachment. The reader’s attention span is very limited and he/she is often busy. Keep the tone conversational and use simple words. Be sure, too, to avoid using any type of Instant Messaging abbreviations. Also, as with any written document, don’t forget to edit and proofread your work.
After completing the memo, review it for accuracy, brevity and clarity. Read it out and check how it sounds or comes through. Check details such as date and address. These details are crucial for ensuring the message is sent to the right target audience quickly and accurately. It makes document control much easier. Do not overlook the importance of correct spelling and grammar.
Lists of Technical Memorandum Template
