Schedule basis memorandum template – Memo is a powerful tool which allows you to create an anonymous, standalone document. Memos have all the same properties as letters but are much smaller. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum generally consists of three parts. These are: Introduction, Body, and Conclusion. Many office memos come in a standard and pre-approved format. The headings in a standard format are: To, From, Date, Subject and Reference. A memo can be addressed to one person or to a group. They are usually addressed by position or designation. If addressed to an individual, it is a common practice to include a title and name.
Below the headings are the introduction, body and conclusion. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will provide details of the subject such as what is the issue, what are the implications and other considerations including options. The conclusion will outline what should be done and by whom.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be very short, like the invitation to the company picnic. Or they could take up about a screen full of type. Any longer text should be attached as an attachment. The reader’s attention span is very limited and he/she is often busy. Use plain English and simple words, and keep the tone fairly conversational, using the active voice. Avoid using instant messaging abbreviations. As with any other written document, you should proofread and edit your work.
Review the memo for clarity, conciseness, and accuracy after you have completed it. Read it out and check how it sounds or comes through. Check details such as date and address. These are important for ensuring that the message is delivered to the correct target audience and quickly. Additionally, it makes document control easier. It is important to use correct grammar and spelling.