Schedule basis memorandum template – Memo is a powerful tool that allows you to create a private, free-standing document. A memo contains all the properties of a letter but in a much more compact format. You can use it to draft and save any kind of business correspondence, including email messages, letters, reports, proposals, and more. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
A memorandum is generally made up of three parts. These are: Introduction, Body, and Conclusion. Many office memos are available in both a pre-approved and standard format. A standard format includes the following headings: To, From Date, Subject, and Reference. A memo can be addressed to one person or to a group. They are often addressed by their position or designation. Including a name and title if it is addressed to an individual is an accepted practice.
Below the headings are the introduction, body and conclusion. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will give details about the topic, such as the nature of the issue, the implications, and any other options. The conclusion will outline what should be done and by whom.
Memos can be used to respond to questions, explain a new procedure or announce major news. They can be very short, like the invitation to the company picnic. Or they could take up about a screen full of type. Anything longer should be sent as an attachment, since the reader’s on-screen attention is fairly limited, and typically, he or she is usually busy. Use plain English and simple words, and keep the tone fairly conversational, using the active voice. Avoid using instant messaging abbreviations. Also, as with any written document, don’t forget to edit and proofread your work.
A well-written memo does not have to be complex. It serves its purpose by being simple and straight to the point. Interestingly enough, the memo concept has its hidden benefits such as those of keeping the writer off the phone and preventing him or her from getting off the point of the intended message. This strategy saves time and allows everyone to be more productive.