Navy performance information memorandum template – Memo is a powerful tool which allows you to create an anonymous, standalone document. A memo contains all the properties of a letter but in a much more compact format. It can be used to draft and store any type of business correspondence including emails, letters, reports and proposals. Memo has been designed to be easy-to-use and fast, so it’s ideal for the busy professional who needs to write or send a quick message.
Most business messages are informational and written with a clear and direct opening explaining the main purpose and point of the messages. This is called front-loading. The middle paragraphs, or sentences, provide more specific details and develop the message. Finally, the close winds down the message and ends with a thank you note and a request for any follow-up.
The introduction, body, and conclusion are listed below the headings. In the introduction, the purpose or why the memo is being written and what would be focus of attention would be explained. The body will provide details of the subject such as what is the issue, what are the implications and other considerations including options. The conclusion will state what needs to be done, by whom and when.
Memos can also respond to requests, describe a new procedure, or announce some major news. They can be very short, like the invitation to the company picnic. They could also take up approximately a full screen of type. Anything longer should be sent as an attachment, since the reader’s on-screen attention is fairly limited, and typically, he or she is usually busy. Keep the tone conversational and use simple words. Be sure, too, to avoid using any type of Instant Messaging abbreviations. As with any other written document, you should proofread and edit your work.
After completing the memo, review it for accuracy, brevity and clarity. Read it out and check how it sounds or comes through. Check details such as date and address. These are important for ensuring that the message is delivered to the correct target audience and quickly. It makes document control much easier. Do not overlook the importance of correct spelling and grammar.